This guide will educate you on details concerning “Sending Social Security Number Through Mail”.
In the process of trying to transmit delicate information such as your social security number to an individual, it is important to be cautious in the way and in the choice of platform to transmit such data.
Identity thefts are a real thing, especially in the United States, mainly because they are asked to provide their social security number in different types of interaction.
In some cases, you might need to send your Social Security Number to a financial institution or a family member. With such speed and efficiency, you’d probably opt for email, thinking it is the best way to send your SSN at the time.
But the query now is, is it safe to send your social security number through email?
Well, according to many reports of victims, you shouldn’t send your social security number by email. The reason is that you can guarantee where the email will be stored or passed along after sending it. Furthermore, your social security number is at risk if the account has been hacked.
Your SSN being in the wrong hands could make you a victim of identity appropriation and tax fraud.
In addition, social security admission fraud caused a total loss of over 148 million dollars in 2021/None less, there are other trusted platforms like Trustworthy, a secured platform, with which you can send your SSN to others.
Here in this article is everything you need to know about social security numbers and Sending Social Security Number Through Mail. So make sure to pay full attention to the details in the post to get familiar with the necessary information.
What is Social Security Number?
Social Security Number is a distinct/unique nine-digit identification number assigned to each citizen, which is both a permanent and temporary resident in the United States.
It is allocated by the Social Security Administration (SSA) and is used for a variety of purposes, including tracking individuals’ earnings and contributions to the Social Security system, and for tax purposes.
Usually, the first three digits of a Social Security number represent the area where the individual was issued the number, while the second two digits are known as the “group number” and are used to identify a group of social security numbers issued within a specific geographic area during a certain period. The last four digits are known as the “serial number” and are assigned consecutively within each group.
And everyone knows, that it is important to protect your social security number, as it can be used to commit other Fraudulent activities which are identity theft.
So it is always advised that you should only share your SSN with trusted individuals or organizations and should take steps to monitor your credit report and accounts regularly for any unauthorized activity.
An Overview Of Email Security & Encryption
It is clear to many, how that email is naturally insecure. Although there is a login with a password, it still doesn’t make it a secure platform to share information. Especially delicate information like your social security number.
Information sent through email moves through a series of networks and servers until it’s delivered to the end recipient, and hackers can easily intercept the information during transmission without discerning it.
An information security analyst, Dr Catherine j.ullman states that email by default was never and is not a secure mechanism for sensing personal information / sensitive data.
Which is why email is good for standard communication. However, when it comes to delicate/sensitive information like social security numbers, credit card info, etc., email doesn’t offer good thought security and encryption to ensure the safety of your data.
Should You Send Social Security Number On Email?
To state the truth, Don’t! For your security sake, don’t. Unlike other documents that can be secured in a locked closet, rhe email can get forwarded and end up in the wrong hands. Besides, both email accounts can be endangered and leave your Social Security number disclosed.
And most people like to think that one-on-one emails are private and secure, but this isn’t the case. For instance, do you trust that the recipient’s email server is safe?
There are just too many risks and threats that come with sending a Social Security number through email. Furthermore, the effects of a stolen SSN can be devastating.
Can You Send your Social Security Number Through Email Securely?
As said earlier, Email is never a platform created to enhance the transmission of delicate or sensitive information. Yet Gmail offers a confidential mailing that enhances an extra fraction of security to the email.
Although it is highly recommended to avoid sending SSNs through email, it is still better than nothing. Gmail has a mode called confidential mode, which removes the recipient’s ability to copy, paste, download, print, or forward the message.
Likewise, the private mode enables you to set a passcode. And when the confidential mode is enabled by the confidential mode’s SMS passcode, the recipient needs to input the passcode sent to their phone to view the email.
Once password protection is enabled, SSNs are safeguarded from account hacks and breaches. However, the SSN is still subject to server hacks and transmission interceptions. Therefore, there’s no way to have 100% surety of security when you send your SSN through email.
Other Ways To Send Social Security Numbers Through Mail
Faxing is a technique used in transmitting documents, typically using a telephone line, that allows a physical document to be sent electronically to a recipient. The term ” FAX” is short for Facsimile, which means an exact copy or reproduction.
To send a Fax, a document is usually placed in a Fax machine or a multifunction printer with fax capability, which then scans the document and converts it into a digital image. The fax machine then proceeds by sailing the recipient’s fav number, and the digital image of the document is transmitted over the telephone line to the recipient’s machine. The recipient’s fax machine then receives the digital image and prints out a physical copy of the document, typically on plain paper.
Trustworthy is a platform that helps you safely share a link that provides a view of your social security number using the secure link feature. The platform gives tou access to control who has access to this link for how long. And tou can also see how many times the link has been viewed and withdraw access to it at any time.
Tips For Sending Social Security Number Via Email
For those who still want to send their SSNs by email, follow the guide below. This way you will have a lower chance of your SNN falling into the wrong hand.
Be Aware of Scammers:
Being not ignorant will save you a ton, it is important to verify to the home tou are to send your social security number. And cases where your social security numrequiredired are as follows:
- Filing income taxes
- Beginning new employment
- Performing business through financial institutions
- Applying for a driver’s license
- Applying for government help/benefits
Any alternate party from these requesting your SSN should be thoroughly scrutinized, and verify the legitimacy of the organisation and make sure to know their reasons for requesting your SSN
Inspect/Check Twice Before You Hit Send:
Before sending your SSN, make sure you are sending it to the right recipient. Also, ensure that you entered rhe correct email address. And ask rhe recipient to enable two-factor authentication on their email account.
Delete the Emails:
After you send the information via email, delete the email from your sent and trash email folders. And also ask the recipient to do the same once they finish utilizing the SSN.
Send a Partial Social Security Number:
You can send a few digits instead of the whole number. Then, you send the remaining digits in person or through a phone call. A live call is a much more secure and preferable method of ending your SSN Number.
Conclusion On Sending Social Security Numbers Through Mail
In conclusion, now, we’ve come to the end of the guide, it can be concluded that it is safer to Fax your Social Security Number than to email it. And yes, it is much more preferred to its online alternatives, even by industries in transmitting the information.
But in all, it all boils down to one’s preference, as for those who will like to use email to transmit such information, make sure to follow rhe tips on how to safely do that.
And make sure to attend the to details in the post, to get acquainted with important information.
Be sure to share this post with friends and family.